This Rental Agreement is between The Charleston County Masonic Association, Inc. (“THE CCMA”), operator of The Pillars at Orange Grove, and the individual named above (“THE USER”).
1. Term. This Agreement shall be for the term of the hours and date listed above (Commencement and Expiration).
2. Security Deposit. A refundable Security Deposit of $750 is due at the time the reservation is made. A full or partial refund will be issued no earlier than 21 business days after the event if all contractual obligations are met and there is no damage.
3. Cleaning Fee. A non-refundable cleaning fee of $250–$600 is due at signing. THE USER remains responsible for removing all items and returning the building to its pre-event condition.
4. Facilities & Payment. THE CCMA holds the facilities for use by THE USER as listed in Addendum A. THE USER agrees to pay all additional fees directly associated with the event.
5. Use of Facilities. Use for any purpose other than that listed is prohibited without prior written consent of THE CCMA. THE USER will comply with all applicable laws.
6. Cancellation Policy. ALL cancellations occurring after payment of the security deposit or execution of this Rental Agreement, whichever is earlier, will result in forfeiture of the Security Deposit and all fees and rent. Cancellations less than one hundred eighty (180) days before the event will result in a $0 refund of all monies paid to date.
7. Indemnification. THE USER shall indemnify, defend, and hold harmless THE CCMA from any and all claims arising from THE USER’s use of the Facility.
8. Repairs & Alterations. THE USER shall take good care of the facilities. Damage caused by THE USER or its guests shall be repaired at THE USER’s sole cost.
9. Insurance. THE USER shall maintain general liability insurance of not less than $1,000,000 per event / $3,000,000 aggregate, naming THE CCMA and The Grand Lodge of Ancient Free Masons of South Carolina as additional insureds, and shall provide a Certificate of Insurance prior to the event.
10. Alcohol & Security. Events serving alcohol require a separate alcohol application and CCMA-approved security (4-hour minimum @ $50/hour).
11. Right of Entry. CCMA Safety, Facilities, Engineering, and local fire department personnel reserve the right to enter the premises at any time during the contract term.
12. Advertising & Promotion. The names of THE CCMA and The Pillars at Orange Grove shall not be used to suggest co-sponsorship or endorsement of any activity without prior written approval.
13. Termination / Removal. THE CCMA may terminate any activity or remove participants conducting themselves unsafely with not less than 5 minutes’ notice.
14. Outside Entertainment. A copy of any outside entertainment contract must be provided to THE CCMA at least three (3) weeks before the rental date.
15. Facility Care. No stapling, taping, tacking, or nailing of any kind. Prohibited: smoke machines, rice/bird seed/grits throwing, confetti, glitter, fireworks, and open flame (only 2" or smaller votive candles in glass). No smoking inside.
16. Force Majeure. Neither party is liable for failure to perform due to causes beyond its reasonable control.
17. Governing Law. South Carolina law governs. Venue lies in Charleston County, SC.
18. Entire Agreement. This is the entire agreement and supersedes all prior negotiations. No amendment is valid unless in writing and signed by both parties.
By signing below, THE USER acknowledges receipt and acceptance of all terms above, including the Cancellation Policy and Insurance Requirement, and confirms the package and pricing in the summary above.
